FAQs

How much does the event cost and what does “registration” cover?

Check out the Registration page for the latest registration rate (it changes a few times throughout the year). The cost covers attendance into all conference classes, evening activities, special events, and camping. Indoor lodging, weekend meal tickets, and intensives are available for additional fees. You can read all about these options on the Registration page. Pricing for the 2018 Conference will be posted in early spring.

I am confused by the online registration system. Can you walk me through it?

Sure! Access the online registration form from the "Registration" page.
  1. Click the box that says "Register Now." Start by checking the box next to "Conference Registration."
  2. From there, scroll down the page and check the boxes of the other options you are interested in. When you get to the bottom of the form, click "Submit."
  3. Next, you will be taken to our secure payment page. Here you can see all the items that you added to your cart. Go ahead and make any changes if you need to. You wil also have an option here to add a donation to our Scholarship Fund. When you are ready to move on, click "Checkout."
  4. On this page, you will enter all your information (name, address, etc) If you are signing up for any youth programs, you will enter the name(s) and age(s) of the children here. And if you have any special lodging requests, or would like to be in the same room/cabin as a friend, enter that info here. Enter the billing address for the card you will be paying with.
  5. In the section that says "Payment for this order" select the box for "Payment by Credit or Debit card" to open the payment details section. Enter your card info here, select that box that says you understand the cancellation policy, then click "Order Now."
  6. If you missed a required field or if there are any other problems, you will receive an error message.
  7. When the order has been processed, a "Thank You" screen will appear. We would love for you to read this information and print it for your records. You will also receive an email receipt showing that we received your order.
  8. If you do not get the "Thank You" screen, or if you do not receive an email receipt, something must have gone wrong, so please let us know.

I am already registered. Can I add options to my registration?

Advance online registration is now closed. You will be able to add intensives and workshops to your registration when you arrive, as long as there is still space available. If you did not select Early Arrival but would like to arrive on Thursday, you can arrive between 4:30 - 6:30pm and add the Early Arrival option when you get there.

How to I register for more than one person?

Go to our online registration form and simply check the boxes of ALL the options you are interested in. When you click Submit, you will be taken to a summary of your cart. Here you can adjust the quantities as needed. So if you are registering for you and a friend, check the box for "Conference Registration" and then when you get to your cart, adjust the quantity from "1" to "2". Or if you are signing up for yourself, and your child, and need 2 beds in the bunkhouse, check on the "Conference Registration" box, and the "Seedlings Childcare" box, and the "Bed in a Bunkhouse" box. Then when you get to the cart, you will adjust the quantity for "Bed in a Bunkhouse" from "1" to "2".

If you are signing up for more than 1 adult woman, please include the other woman's name and email address in the text field that asks for that info. If we don't see it, or if we have any further questions, we will follow up via email.

I would like to arrive Thursday. Can I check in Thursday?

Yes! We are so excited to offer Early Arrival for an additional $35 fee. If you select Early Arrival, you will be able to check-in between 4:30pm and 6:30pm on Thursday. The $35 fee covers camping or early check-in to your indoor lodging. Read more about this option on our Arrival page.

Can I come for one day? Can I just sign up for an intensive?

The conference is a 3 day event. You are welcome to register and come and go as you please, but we do not offer a discounted price for 1 or 2 days. You must be registered for the conference to sign up for and attend the intensives.

Do you offer CE credits for nurses?

Unfortunately, we are not able to offer continuing education credits for nurses this year. After many years of navigating the highly complex process and standards, due to the increasingly stringent administrative protocols at this time, it is not feasible for us to offer CE credits.

If I don't purchase a Meal Ticket, what are my food options?

We have some wonderful food vendors the year. Please check out Food page for more info on them, including menus. Located right next to the food vendors, the Food Pavilion is an open-air, but covered, picnic area complete with picnic tables; a great place to either gather with friends or meet some new friends, while enjoying a meal. Food vendors will start serving at Thursday dinner.

You are also welcome to bring your own food.

Do I need to sign up for classes ahead of time?

No class sign-ups are necessary. You will be given a program that contains a schedule and class descriptions when you check in. You just pick and choose the classes and events you want to attend. The only exceptions are the intensives and workshops which require pre-registration and an additional fee.

I need to cancel. Can I get a refund?

Our cancellation policy is clearly stated on the Registration page of the website. Fees are refundable for cancellations prior to August 30th, minus a $75 office fee. After August 30th, there will be NO refunds. You can transfer your registration to a woman of your choice at any time. If you wish to transfer your registration, send a message to Ema Carmona with your name, the name of the woman who will be taking her place, and her email address. And we will take care of the rest. Or you can send a message asking us to donate your registration to a woman on the scholarship waiting list.

How do I get there?

Lake Eden is about a 10-15 minute drive from the towns of Black Mountain and Asheville, NC. If you will be flying in, the closest airports are: Asheville, NC, Greenville, SC, and Charlotte, NC. We do not offer ground transportation to or from the airports. Plan on sharing a ride or carpooling if you can. Use our Rideshare Only event page on Facebook to connect with women about carpooling. Directions to the camp will be included in your Welcome Letter.

If I have a physical disability or mobility issue will I be able to get around the camp?

Camp Rockmont is a rustic summer camp - 550 acres of mountainous woodlands, including a 20 acre private lake. It is a beautiful setting for the Herbal Conference but may present some challenges for those with physical disabilities and/or mobility issues.

Many places at the camp are not navigable by car. The terrain is steep in some places and the walking paths can be uneven. Most of the buildings at the camp are accessible only by stairs (sometimes many). The lodging, classroom, and event spaces are spread out over a large area.

For those with physical disabilities and/or mobility issues we have limited special needs parking. Keep in mind that once onsite the camp is only navigable by walking, and some events may be far from the parking areas. We want everyone to have a wonderful and fulfilling experience at the Herbal Conference, however we are not able to offer transportation assistance around the camp.

I read that we cannot bring dogs. Can you make an exception?

No. To honor our agreement with the camp and with our insurance provider, we will adhere to our "absolutely no pets" policy, even if your dog is very well behaved, has never been left alone, etc. If you bring a pet with you, you will be turned away, no exceptions.

Service dogs will be permitted with prior approval.

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